Privacy policy

1. Who we are

Covitit Inc ("we," "us," "our") operates the Hireanex hiring platform at hireanex.com. We are the data controller for the information described in this policy. For any privacy question, write to admin@hireanex.com.

2. What we collect

From recruiters and hiring teams (account holders): name, work email, organization name, role, password (hashed), and authentication metadata.

From candidates invited to an interview: name, email, optional phone number, optional resume, scheduled interview time, interview audio and video while the interview is in progress, transcript of what was said during the interview, and structured report information produced for the hiring team.

From your browser: IP address, user-agent, and the cookies required to keep you signed in. We do not run advertising trackers on the marketing site.

3. How we use it

• To operate the platform (sending invites, scheduling, running interviews).
• To produce evaluation reports and transcripts for the hiring team that invited the candidate.
• To send transactional email (confirmations, reminders, contact-form replies).
• To investigate abuse, debug crashes, and improve product quality.

4. AI processing

Interview audio is transcribed by our speech-to-text provider in real time. Transcripts, candidate resumes, and the job description you provided are processed by large language model providers (currently Anthropic Claude and Google Gemini) to help prepare recruiter-facing reports and review materials. Content is processed under these providers' commercial API data-handling terms, and we have not opted in to any provider data-sharing or model-improvement program.

5. Who can see your data

Candidate data is partitioned per organization. Only members of the organization that invited a candidate can see that candidate's interview transcript, recording, or evaluation. We do not sell data to third parties and we do not share data across organizations.

We use the following sub-processors to run the service: Vercel (frontend hosting), Railway (backend hosting), Neon (Postgres database), Upstash (Redis cache), Cloudflare R2 (recording storage), Resend (transactional email), LiveKit (video infrastructure), Deepgram (speech-to-text), Anthropic and Google (AI-assisted reporting), Sentry (error monitoring — error reports can incidentally include personal data), and ElevenLabs (voice synthesis, used only when AI-led interviews are enabled for your organization).

6. Retention

We retain interview transcripts, recordings, and evaluations for as long as the customer account is active. Removing a candidate hides their record from your workspace; the underlying data is kept until the account is closed or you ask us to permanently delete it (see “Your rights” below).

7. Your rights

You can request access, correction, or deletion of your personal data by writing to admin@hireanex.com. Candidates can also request that their data be removed from a specific organization's instance by contacting that organization or by writing to us directly.

8. Changes

We'll update this page when our practices change. For material changes (new sub-processors, new categories of data), we email account holders before the change takes effect.

9. Contact

Hireanex — operated by Covitit Inc, 37600 Central Ct, Newark, CA 94560, USA. Email: admin@hireanex.com.